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Bid Co Ordinator

Amey plc

Birmingham

Permanent

£25000 - £35000/annum

B32AA

Posted: 15/09/2021

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About Amey

Here at Amey we are looking to appoint a Bid Co-Ordinator to provide day-to-day bid and administrative support to the Transport Infrastructure (TI) Head of Work Winning - Highways and their bid teams. You will provide and coordinate activities across a range of bids to ensure timely submission of all bid deliverables.

The Bid Coordinator is a critical role not only in the bid team, working closely with and acting as the conscience of the Bid Manager, but also in supporting the Head of Work Winning - Highways.

This is a newly created role to support an expanding team. The role can be undertaken remotely, however regular visits to the Birmingham office is likely, particularly towards the end of a bid.

Ideally you will have knowledge/experience of bidding and an ability to meet strict deadlines.

Job Duties

Work on bids under the guidance of a Bid Director, Principal Bid Manager or Bid Manager, supporting all activities required through to completion.
Set up and manage the bid platform/site/folders to be consistent, well laid out and easy to navigate (e.g. in SharePoint).
Be fully familiar with the client bid portal to include timely downloading of client documents, tender amendments and clarifications, and uploading of our submissions and clarification questions/responses.
Collaborate and supply guidance to our bid partners, supply partners and sub-contractors, who are contributing to the bid opportunities.
With the Work Winning Director - Highways, co-ordinate TIWW reports and updates.
Manage the meeting calendar, setting up meetings as required by the bid programme.
Analyse client requirements including compliance and scoring.
Help to identify win themes and story boarding to shape the content of responses.
Set up and manage the schedule of deliverables and, through the Leaderboard process, track progress and identify problems; escalate to Bid Manager (or Principal Bid Manager/Bid Director as appropriate) for resolution as necessary.
Collate statutory, mandatory information and certification for PQQ's where this is required by our clients.
Implement and maintain document management and version control of bid documents.
Set up and manage the tender query process during the bid and the client clarification process, post bid.
Liaise with Senior Content Manager and/or Proposals Manager - Quality Lead, to procure timely bid writing/proposals and graphics support for designated bids.
Design and prepare templates, organisation charts, CVs and graphics for smaller bids to include formatting and production of final submission.
Monitor the overall production quality of the bid as it progressesExperience required

Experience of successful bidding, ideally in a related TI business sector (1-2 years' experience minimum). However, this role is ideally suited to a junior project manager who wants to transfer their skills into the bidding environment.
Experience of the bid process.
Experience of public sector bid requirements.
Knowledge of the highways sector
Development of knowledge libraries as a source of information for future bid activity.
Creative, with an enquiring mind.
MS Office - Word Advanced Level, Excel Basic Level, PowerPoint Advanced Level and Visio Basic Level
MS SharePoint - Advanced Level.
Ideally educated to degree level or equivalent.
Working towards Association of Proposals Management Professionals Foundation level.Why Amey

We're all originals here and our individuality is an asset. We have unique backgrounds and personalities, which means we all bring different ideas to the table. But we do have one thing in common: we all take personal pride in our public service. With every drop of water and spark of electricity we supply, with every bolt we tighten and with every guiding golden nugget of advice, we better manage the services that we all use and rely on every day, ensuring every household in Britain benefits from our work.

Amey is one of the top five support services suppliers in the UK. We employ 16,000 people, have a turnover of £2.1bn and a strong forward order-book. Every household in Britain benefits from the work we do. We maintain the UK's road and rail infrastructure, keep schools safe and clean, manage the UK's defence estate, safely escort prisoners and keep prisons and courts secure. We also collect and process waste, as well as deliver utilities services. All of this is underpinned by our leading consulting capabilities which uses engineering design and data analytics to better manage the services we all use and rely on.

As one of us, you can really be you because your individuality is an asset. You're surrounded by a team of people who want you to grow and embrace new challenges. People who care about your job satisfaction as well as your wellbeing. There'll be experiences as original as you are, in a career that can feel like many rolled into one. You'll be stretched but always supported. Whether it's working on the biggest bridge in the country, learning to get to grips with the latest technology, or just working with a great group of people every day, you'll find what gets you out of bed in the morning at Amey

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