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Legal PA Commercial and Residential Property

Hartbrooke Associates



£34000 - £38000/annum Exc. Benefits and Flexible Working


Posted: 13/10/2021

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A fantastic opportunity to join a busy property team, working for a highly prestigious and ever evolving and growing central London law firm. Our client is urgently seeking a highly experienced PA, where your sound knowledge of the complete property cycle including searches and post completion will be highly valued. The PA will carry out a myriad of PA duties for the Partners in this fast-paced environment, and therefore you will be used to working under pressure and to strict deadlines but have the ability to ‘make a difference’ and hit the ground running. The firm have adopted hybrid working with just 1-2 days in the office per week. The firm offer a supportive and collaborative environment, where you certainly will be truly valued. A great culture and benefits package make this an amazing opportunity to apply for. For earliest registration and interview do not delay in getting your application over as our client is looking to urgently hire!
Job Description:
* Responsible for all aspects of the administrative and secretarial support work for the Conveyancing team
* Working very closely with all members of the team in an efficient, proactive and professional manner, to understand workload, priorities and ensure best practice
* Carrying out Conveyancing searches including local authority, water & drainage, chancel checks and environmental. Use of Companies House
* Apply to the Land Registry (using the portal) for searches and applications for registration and be able to complete and file the SDLT Returns
* Providing a professional, proactive and personable point of contact for external parties, particularly our clients
* Managing the Fee Earner’s diaries and Outlook calendars including setting up meetings and appointments
* Organising various internal and external meetings, including room bookings, refreshments, IT equipment and agendas
* Coordinating and managing hospitality, expenses, and conference calls for the Fee Earners, as required
* Proactively assisting and managing the team’s IT queries/issues, to include liaison with internal IT support and if necessary, our external IT provider
* Audio and copy typing of correspondence with use of digital dictation
* Editing and amending legal documents into house style
* Managing and filtering incoming calls and voicemails and actioning in a timely manner or redirecting as necessary
* Inbox management for the Fee Earners, responding to client enquiries
* Opening new client files and carrying out conflict / AML Checks and closing files
* Preparing billings and billing guides
* Ensuring all team electronic and hard copy filing is managed in a timely and efficient manner, in strict accordance with firm procedures.
* Assisting with cover for Reception and other PAs/Secretaries during holidays and absences. Supporting other PAs/Secretaries or teams during busy periods
* Assisting with setting up meeting rooms for large meetings and events
Person Specification:
* Professional, polite, proactive and well-mannered approach. Excellent interpersonal skills. High awareness of customer service principles and techniques and a natural ability to implement these, together with excellent customer service attitude
* A high level of presentation for all documentation and a good command of written English, a high level of attention to detail and accuracy are essential
* Experience of the office environment, procedures, and good practice. Proactive and pragmatic approach with excellent team working ethos
* Ability to work under pressure, manage workloads, urgent requests, and all deadlines
* Highly organised, efficient, positive ‘can do’ attitude
* Ability to prioritise, be flexible, adaptable, and approachable
* ‘Think outside the box’ and can work independently, without constant supervision
* Able to undertake duties without instruction, using own initiative and prompts
* Liaising and work with other PAs and Secretaries, with a good team working ethos
* Typing speed of a minimum of 60 wpm
* A competent knowledge of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel
* Experience in producing mail merges, correspondence, documents, presentations, working with spreadsheets and databases. Comply with the strict corporate standards and professional presentation at all times.
Private Dental Health Scheme
Interest free STL
Firm’s monthly contributions to the pension equivalent to up to 4.5% of the salary provided the employee matches the Firm’s contributions
Interest free STL
Pension Contribution to 4.5% of salary with 4.5% employee contribution
Life Insurance - 2 x Annual Salary
Firm contribution to monthly gym membership

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