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HR Assistant

UBL UK (United National Bank Limited)



£20000 - £32000/annum


Posted: 12/01/2022

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We are currently looking for a Human Resources Assistant to join our busy team in our London Head Office!

You will provide first class support and assistance to the Senior HR Manager. The role holder’s sole responsibility is to support the HR department – you would be the first point of contact for employees who require assistance with HR matters. You will manage all employee data systems along with day-to-day running of the department. They will also be responsible for providing the necessary reports for the department. This challenging and varied role would suit somebody looking for generalist hands on HR experience and Knowledge.

Salary: £20-32k per annum

HR Assistant Duties:

Provide first class service and support to all employees of the Bank.
First point of contact for all HR related matters
Support the Senior HR Manager on various HR projects as and when required.
Manage, maintain and develop the HR IRIS Cascade system and the Bank’s HR Intranet page independently.
Provide monthly statistics and reports from the database as and when required.
Provide monthly and quarterly reports on all HR Key Performance Indicators (KPIs), Key Risk Indicators (KRIs) and Board Pack.
Assist the Senior HR Manager with the packs for the HR Appointment and Remuneration committee
Assist Senior HR Manager with the pay and reward process.
Provide support on all recruitment and selection processes, assisting the Senior HR Manager with short listing, setting up interviews, and providing candidates/ agencies with feedback.
To deal with all incoming email and correspondence on the HR inbox.
Manage all HR filing and administration for the department.
Responsible for ensuring that the HR database is up to date for reporting purposes.
Manage and maintain employee physical and electronic files and archive as necessary.
Manage the attendance and absence process for the bank.
Collate all monthly changes for the monthly payroll.
Undertake entire on-boarding process, including background checks, etc.
To assist with the leaver process, including IT Leaver Forms, holidays, arranging exit interviews and collecting company property.
Manage the Bank’s interning, probation and study leave applications process from start to finish
Manage all the bank’s benefit administration
Monitor and manage the probation process liaising with managers where necessary.
Assist the Senior HR Manager in updating the company benefits.
Assist the Senior HR Manager with all audit requests when required;
Book employees on training programmes and update training spreadsheet.
Cover the duties of the PA to the CEO as and when required
Keep record of all employees’ immigration and inform Senior HR Manager of any expiring visas and invalid right to work. Ensure all employees have a right to work – inform Senior HR Manager of any employees whose right to work would be expiring within 6 months of the expiration date.
Any additional activities deemed necessary to facilitate the successful completion of the department objectives.
Manage the day to day running of the HR Office.
HR Assistant Requirements:

Minimum of CIPD Level 5 (Essential);
Must have experience using the HR IRIS Cascade Software;
Minimum 5 years’ experience in an HR related role;
Knowledge of managing Intranet;
Proficient in the Microsoft Office package;
Must have report writing skills
Strong Technical HR knowledge is compulsory
Good administration skills
Attention to detail
Excellent written and oral communication
“Can-do” attitude is essential
Good communicator and listener
Decision-making capability
Able to meet and exceed customer needs
Excellent people management skills
Consistent drive to succeed
Tools Used:

Microsoft Office (Essential)
HR IRIS Cascade Software (Essential)
XpertHR (Essential)
HR Assistant Benefits:

26 days annual leave which increases with length of service
10% of your salary in addition to your salary is paid to your pension – you don’t have to contribute anything
X4 life cover
Private Medical for your family
Company car
Gym membership
Season ticket
Sponsored study
If you think that you are suitable for this HR Assistant role, please apply now

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