Purpose of Job
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To provide a professional and timely accounting service in respect to all payments of invoices and expenses through the Purchase Ledger. With absolute adherence to the Delegation of Authority.
Ensure effective cash management, timely raising of sales ledger invoices and effective recovery of Aged Debtors.
Support the Finance Team to ensure month-end deadlines are met, forecasts are accurate, and queries are dealt with in a professional and courteous manner.
This is an office-based role working within the Finance Department. The post holder is responsible for supporting the provision of financial information to the business to ensure the effective running of the Company finances.
To pursue outstanding invoices for the company.
To ensure that the purchase ledger is accurately maintained, and process deadlines (payment dates) are met.
To ensure suppliers are paid in accordance with agreed terms and conditions, or in accordance with best practice.
To ensure good internal control with respect to the purchase ledger function.
Investigate and resolve purchase ledger queries as required.
To reconcile suppler statements to supplier purchase ledger accounts.
Responsible for the monthly closure of the purchase ledger including payment and credit control, management reports, aged creditors.
To prepare payment batches and enter payment through HSBC.
Monthly completion of subcontractor’s tax return.
Ensure prompt scanning of supplier invoices.
Manage Invoices on Hold and Query Log.
Entry of sales invoices, allocation of receipts and collection of Aged Debtors.
Log weekly timesheets and ensure weekly reporting requirements and deadlines are met.
Support the weekly Cashflow Forecast
Provide Customer and Supplier credit checks.
Preparing and entering journals to Sage.
Supporting the preparation of management accounts and month-end duties including reconciliations.
Management of Petty Cash
* A strong customer service focus, and the ability to build effective working relationships with employees and external stakeholders/suppliers.
* Timely preparation and processing of information for monthly accounts.
* High attention to detail and an orderly approach to processing.
* The ability to work effectively in a team environment and to process to deadlines.
* Delivery of KPI’s agreed with the Financial Director.
Qualifications, Knowledge, Experience and Skills
Previous experience within an Accounts Assistant position
AAT studier (not essential)
Computerised accounting purchase-ledger experience, preferably SAGE Line 50.
Sound working knowledge of MS Windows-based software packages, including word processing, spreadsheets, databases, electronic mail and the internet.
Driven and motivated with the desire to learn and develop and grow in the role as the business grows.
Good character, polite and pleasant in the workplace and willing to assist the team as necessary
Excellent attention to detail, very meticulous and well organised.
Ability to work in a focused manner.
Please send your CV in the first instance
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