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Administrative Assistant

Lloyd Recruitment - East Grinstead

East Grinstead

Permanent

£18000 - £20000/annum plus excellent company benefits

RH193AU

Posted: 03/08/2022

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Lloyd Recruitment Services are pleased to be working with a leading company based in East Grinstead. Due to ongoing success, there is a requirement for an Administrative Assistant to join their team on a fulltime, permanent basis.

The role:

As the Administrative Assistant you will provide administrative support to ensure efficient operation of the office.

The ideal candidate will support Managers and Team Leaders as well as individual employees through a variety of tasks related to our organisation and communication.

The Admin Assistant will be responsible for confidential and time sensitive material.

You will have the ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

What's in it for you?

Salary of £18K - £20K DOE
20 days annual leave + bank holidays on top!
Holiday increase +1 day for each additional year of service (up to 5 x extra days)
Birthday off should your special day fall on a weekday
Ad hoc team coffees, lunches, events and parties
Our client are strong promoters of work - life balance
EAP 24/7 helpline to all staff and their families
Training on the job with external training available past probation

Main responsibilities:

Answer and direct client calls
Receive, sort and distribute the mail
Managing the Administrative inbox
Maintain computer and manual filing systems
Carry out administrative duties such as filing, typing, copying, binding, scanning etc
Updating client regarding confirmation of payments
Email clients, update systems and scan and save documents
Monthly reports. Request and chase any outstanding payments
Scanning and filing documents onto the system
Maintain supplies inventory by checking stock to determine inventory levels. Assist with office supplies ordering
Assist with organising orders including lunch bookings and room set up for regular team meetings
Greet and assist visitors and contractors to the office
Handle sensitive information in a confidential manner
Shredding confidential waste
Assist with general cleanliness of the office

Skills:

Highly presentable professional
Excellent verbal and written communication skills
Excellent interpersonal & organisational skills
Working well under pressure on their own and as part of a team
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Proficient in MS Office
Wide degree of creativity and latitude is expected

If this opportunity is not quite what you are looking for, but you know someone who is, then please head to our website and select "looking for work section" to recommend a friend and find out how you could potentially be rewarded for introducing us to someone we are able to successfully place.

NB: Lloyd Recruitment Services would like to thank you for taking the time to apply, however due to the volume of applications received, we are only able to contact shortlisted candidates

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