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Estates Manager

Your World Recruitment Ltd



£28 - £34/hour


Posted: 04/08/2022

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Band 8a Estates Manager

Location: West London

Job Type: Temporary

Duration of booking: Expected to last 3 months with possible extension

Proposed start date: ASAP

Pay Rates: £34 per hour Umbrella or £28 per hour PAYE inclusive of holiday

Working Days and Hours: Monday to Friday, 9am – 5pm 37.5 hours per week

Sector: Healthcare

Base: Healthcare Office Based

Job Summary:

* To manage the effective delivery of a comprehensive range of high quality and cost-effective Estates Services, leading a team of in-house operational staff and responsible for the operational management of contractors including implementation of mobilisation plan, health, and safety management.

* To promote, develop and establish a positive safety culture within the Estates Maintenance Department so that it can meet its legal requirements in terms of Health, Safety and Compliance. To develop and maintain strong links with CSU teams at operational level, and/or external clients, becoming the delegated “single point of contact” for Estates Services to facilitate good communication, effective working relationships, and gain a clear understanding of service needs/developments, providing advice and guidance on Estates related issues.

* To deputise in the absence of the Head of Estates

Key Result Areas & Performance:

* To ensure the provision of responsive, high quality, customer focussed Estates services to meet the needs of patients, staff, and visitors. Lead in the implementation of the Estates Legislative requirements working closely with CEF peers, clinical staff, and Trust’s infection control adviser.

* Lead on the provision of patient focused cost-effective value for money, Estates services including reactive, planned, new development minor works and any other maintenance functions and regularly report on performance. Lead on the implementation of changes in CEF service delivery to support the development of clinical services, resulting in service enhancements.

* Responsible for the management of CQC and Place remedial works.

* Support the relevant Estates Management Colleagues in ensuring maintenance contracts meet statutory regulations and developed maintenance contract specifications in line with respective guidance’s.

* In compliance with all applicable Health Technical Memoranda, to undertake the role of Responsible person, Deputy Responsible person or lead Authorised Person (as designated) on all aspects of Estates Services including but not limited to Asbestos, Legionella, Pressure Systems, Ventilation, Lifts, Electrical, Medical Gas, Gas Safety. Working closely with peers across the CEF Department to ensure consistency of delivery wherever possible, recognising on occasion that local variation will apply. To provide guidance in the appointment of external Authorised Engineers in compliance with HTMs.

* To produce assurance statements for the department health and safety, asbestos management, legionella management, electrical safety, gas safety and other sectors of statutory requirements.

* To produce and present compliance reports, action plans, Senior Management Team meeting reports at frequencies agreed with the Head of Capital and Estates.

* To regularly undertake compliance audits and report findings through relevant forums and Trust Risk Registers.

* Review and implement and audit (in collaboration with peers across the Estates Department) all Estates Services policies and develop procedures including but not limited to Training, Asbestos, Legionella, Health and Safety ensuring best practice is disseminated on a consistent basis wherever possible.

* Implement and monitor standards described within contract specifications, SLA’s and other NHS initiatives and implement systems for the recording of such standards sharing information across the Estates Department, CSU’s (as appropriate).

* Ensure Departmental compliance to all statutory regulations affecting the range of Estates Services for the area, and that all staff are provided with information, training, and advice about health and safety, legislation and guidance appertaining to their sphere of work and provide a forum for the team(s) to discuss health and safety issues on a regular basis through the relevant CSU Health and Safety Forum. Lead on the implementation of the governance framework for the post holder’s service areas of responsibility.

* Train, support, and audit Estates staff in the delivery of their responsibilities associated with main streaming governance within all services.

* Support the Emergency Planning Lead on any emergency planning, business continuity work streams which impact on specific service areas of responsibility.

* Act as disciplinary officer in accordance with the Trust’s Disciplinary Policy D4. To deal with highly complex disciplinary issues including grievances and bullying and harassment issues.

* Assist in the development of the Trust’s Environmental Strategy translating the strategy into practice across areas of responsibility.

* Ensure contingency planning is regularly reviewed and tested and updated within the area of responsibility of the position.

* To maintain Estate’s maintenance related information systems ensuring that accurate data is recorded including CMMS/CAFM system. This to upkeep data on maintainable assets and lead on the schedule of relevant PPM tasks.

Experience Skills and Knowledge

* Educated to master’s degree level in relevant estate related technical field or equivalent experience.

* HND/HNC and/or professional management qualification and membership of a recognised Estates services institution or substantial relevant experience.

* Extensive experience of working within the field of Estates Services at a Senior Management level.

* Experience or working with specifications and contract documentation where applicable, or substantial experience of managing a large and complex multi-disciplinary in-house team.

* Experience of financial, budgetary and resource management. Experience of implementing organisational change.

* Understanding or estates maintenance related statutory compliance including but not limited to HTM, HBN, BS etc

* Project Management.

* Knowledge of the current legislation that appertains to the field of Estates Services.

* Knowledge of NHS & Trust policies and procedures

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