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Early Careers & L&D Coordinator

Pilgrim's Food Masters




Posted: 25/11/2022

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We are Pilgrim’s Food Masters (PFM), part of the Pilgrim’s family since September 2021, (previously part of Kerry Foods) and we have a proud history of developing brilliant food for our customers and consumers that is enjoyed in millions of UK and Irish homes every year.
The wider Pilgrim’s company employs around 60,000 people across the globe and we’re one of the world’s biggest food companies. We aim to become the best and most respected company in our industry creating the opportunity of a better future for all our team members.
Our Pilgrim’s Food Masters portfolio includes famous brands that are some of the UK and Irelands Favourites, such as Denny, Galtee, Richmond and Fridge Raiders. We are the UK’s biggest producer of prepared meals, making delicious chilled and frozen ready meals for every major supermarket in the UK. And our Accelerator business includes newer brands like Rollover Hot Dogs and Oakhouse Meals that target different consumer groups in unique ways.
We strive every day to make Pilgrim’s Food Master’s a safe, healthy, and happy place to work for all our 4,500 employees.  We will give full and equal consideration to all applicants regardless of age, gender, disability, race, religion, and sexual orientation. Continuing to build a diverse workforce is fundamental to our business and we value the critical role it plays in creating a truly inclusive workplace
Role Description
To support the implementation of the Early Careers strategy and ensure our employee experience and values are lived by all early careers team members
To coordinate early careers activity enabling the successful delivery of all early career’s activities across all programmes at all PFM locations
To contribute ideas to shape the Early Careers Provision across Pilgrims Food Masters
Support Early Careers team members effectively through their respective programmes and ensure that all stakeholders are kept fully informed throughout the process
Contribute to the attraction and selection of team members to Early Careers programmes
Contribute to the continuous improvement of Early Careers programmes
Support the implementation of relevant Government programmes/Initiatives aimed at creating career / job openings.
Support the co-ordination of L&D activities for PFM employees, providing a link between Pilgrims L&D Shared Service team and PFM.
Occasional travel will be required to fulfil the duties
Reporting to Senior HRBP
Location: Staines, GB  
Key Accountabilities

Data Analysis, Reporting and Administration
Produce monthly report analysing data from Early Careers programme and make recommendations on improvements\efficiencies-based data to Line manager
Processing new learners and leavers on to Success Factors and Digital Apprenticeship Service
Run financial forecasting reports
Support the levy supply chain spend
Ensure accurate filing systems are in place for all programmes, GDPR is always followed, and paperwork meets auditing requirements
Ensure expenditure is in line with the Early Careers Budget
Monitor and provide reports on the apprenticeship levy pot and assist in maximising opportunities
Point of contact for external apprentice providers, managing end to end process and relationship.
Ensure Managers, Mentors, HR teams & Site leaders are fully prepared to receive Early Careers team members and are clear on their expectations ahead of time
Ensure Early Careers team members understand their programme of 70 20 10 learning and reviews / support processes
Support the full onboarding experience with Early Careers team members & stakeholders and make recommendations to improve
Provide a point of contact for PSSL L&D team to support the smooth execution of L&D activities and programmes for all PFM.
Engage regularly with PSSL L&D to understand the scheduling of development activities for PFM.
Work within other Early Careers team members in sister companies
Well Being - Coordinating & completing pastoral reviews for all early careers employees across the business & following up on actions
Recording & filing of any paperwork received
Be the point of contact for safeguarding queries and escalating any issues/concerns in a timely manner
Legal Compliance-
Maintaining a database of early careers providers & ensuring paperwork is signed and reviewed
To search for & review new providers as required, ensuring all documentation is correct and reviewed by legal.
Co-ordinate activities such as apprentice registration, certification activity, management of learner files and completion activities.
Co-ordinate and manage activities with internal stakeholders on key focal areas for apprentices at site.
Support the requirements of internal / external quality monitoring and compliance standards.
Communication – work with the Talent Acquisition (TA) Co-ordinator to deliver on social media campaigns, generating posts and responding to queries.
Ensuring Pilgrims Food Masters website is up to date with relevant information regarding Early Careers and continually improve to ensure information is presented to attract a current audience – keeping abreast of what our competitors are doing to ensure we are ahead of the trends.
Attraction of Early Careers Team Members
Contribute to attraction campaigns and manage execution
Plan for and attend relevant Careers fairs & events in conjunction with TA
Lead set up and execution of assessment centre end to end process & contribute to the selection process
Coordination of onboarding and induction process
Coordination of internal and external celebration events.
Key projects, programme innovation and quality improvements actions.
Undertake other specific projects as directed by your line manager.  
Skills and Experience  

Passionate about Early Careers programmes
Ability to contribute to shaping EC provision
Previous experience in a coordination role supporting a team with competing demands with the ability to work under pressure.

Strong organisational and prioritisation skills.
Excellent verbal and written communication skills.
Strong computing skills, including significant experience working with Word, PowerPoint, Excel and Outlook.
Ability to work with minimal supervision on your own initiative.
Experience in dealing and managing customer relationships over the phone and in person
Strong attention to detail with a proven ability to work high standard of data accuracy
Positive attitude to work
excellent attention to detail.
Flexible attitude to working hours
Ability to be self-motivated and meet exacting deadlines.
Developed/proven communication skills.
Ability to live and demonstrate our values  
Why Join Pilgrim’s Food Masters 
Our values are at the heart of our business and drive everything we do. Availability is key as we are receptive and open and prepared to take on new challenges. Humility is important to us as we listen and respect each other and value opinions of others. Discipline is vital to fulfil commitment internally and externally. We need to be truthful to each other and respectful of other opinions, so Sincerity drives us. At Pilgrim’s we focus on what is practical and important so through Simplicity, Ownership and Determination brings success. All these core values culminate into our vision which is:  To be the best and most respected company in our industry, creating the opportunity of a better future for our team members

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