Administrator with Minute Taking

Job Type: Temporary

Sector: Healthcare

Working environment: Healthcare centre

Duration: Expected to last up to 8 weeks with possible extension

Location: Winchester

Band: 3

Pay Rates: £11.00-£11.50 Paye inclusive of holiday pay depending on skill and experience

Working Days and Hours: Monday to Friday 9am to 5pm, 37.5 hours a week

Job Summary

To provide comprehensive secretarial and administrative support to the Community Substance misuse Team and a reception service to service users their families and friends

Duties

* Provide administration duties at meetings. Prepare and take minutes where appropriate.

* Provide a full secretarial service to the team.

* Generate batch prescriptions, checking for accuracy for North Hampshire

* Preserve and uphold confidentiality of all client information.

* Maintain filing systems.

* Be responsible for receiving incoming post and deal with any items where appropriate. Bring to the attention of team members any items relevant/appropriate for them to see/action.

* Be familiar with the confidential referral system operated by the team. Supervise the operation of the system.

* Prescription generation and ensuring controlled drug stationary is stored according to protocol.

* Provide callers G.Ps, other professionals, staff relatives, drug users, other agencies with educational information and self-help materials. Take responsibility for monitoring stocks and re-ordering these materials. .

* Carry out the requisitioning procedure for office equipment, clinical equipment and resource materials. Supervise requisitioning of such items.

* Provide secretarial support to committees and meetings as appropriate.

* Operate petty cash system.

* Be prepared to assist team members with clinical aspects of their work where appropriate.

* Undertake other tasks as may reasonably be requested.

* Supervising Band 2 administrators where appropriate

* Be prepared to work some evenings and weekends

* Take a significant part in placing advertisements and supporting recruitment campaigns.

* Commitment to South Staffordshire and Shropshire Healthcare Foundation NHS Trust’s equal opportunities policy and diversity policies.

Qualifications, Skills and Experience

Qualified to use Microsoft packages and spread sheets

Previous Administration experience

Experience of Computer and Software packages

Experience of working with Microsoft spread sheets

A thorough knowledge of substances and their effects

Ability to work effectively as a member of a team.

Ability to work effectively as a member of a team.

Understanding of equal opportunities

Ability to work with drug/alcohol users in a Community environment

Ability to prioritise

Ability to work collaboratively with other professionals.

Good interpersonal skills and communication skills

Ability to work under pressure

Some degree of flexibility in working hours

Excellent IT skills and good secretarial skills

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