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Cammach Bryant




Posted: 24/01/2023

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Our client is looking for a Receptionist on a Fixed-Term contract basis, located in London.


This front of house role is based in the head office in London, Victoria.  Looking for a professional, experienced and proactive Receptionist / Office Coordinator to join the London team working 8.30am - 5.30pm Monday to Friday.


Meet and greet all visitors to our London office
Register all guests visiting the office on Bluepoint system
Answering calls in an efficient and professional manner, taking clear and detailed messages when necessary
Ensure all guests sign in & out of the office and that they are fully briefed on all health and safety requirements
Ensure all new visitors watch H&S building induction video
Conduct building induction for new joiners – introduction to staff and office
Ownership and coordination of third party office facilities budget and suppliers – including but not limited to cleaning, maintenance, recycling, plants - always with an eye on sustainability and cost control
Property Management responsibilities including PR creation, PO review and approval of Nova North office related invoices (covering office rent, parking space rent, utilities, service charges etc.)
Key user and system administrator for desk booking application (Ronspot) for London office staff, contractors and visitors
Outlook Calendar management to book/confirm meetings for staff and external guests
Arranging temporary security passes with lanyards for visitors – keep accurate records
Logging, sending and distributing all incoming and outgoing mail, couriers and faxes within 24 hours of receiving it
Booking meeting rooms, managing requests and working closely with the executive team assistants
Setting up meeting rooms, providing refreshments & tidy meeting rooms once finished
Order breakfast & lunches for meetings and other regular staff occasions
Ensure that the reception & kitchen areas are tidy at all times – daily checks, loading/unloading dishwasher etc.
Book Loading Bay deliveries and visitors car park as required
Collect post and deliveries from loading bay and distribute within 24 hours
Order stationery and kitchen supplies – daily checks to ensure stock is replenished at all times, liaise with EA team to understand and agree supply needs
Monthly stocktake of printing toner, paper and stationery to ensure adequate supplies
Managing monthly credit card expenses – keep track of expenditure in a spreadsheet
Ad-hoc administrative tasks e.g. binding and printing
Liaise with suppliers
Flexibility to work late/early dependant on meeting requirements/board meetings

Previous relevant experience in a similar fast paced, front of house Receptionist role
Facilities management experience would be beneficial
Exceptional customer service skills
Excellent written and verbal communication skills, including a clear telephone manner
IT literate and experienced user of Microsoft Office suite, particularly Teams, Word and Outlook
Previous supervisory experience would be preferred as this role may be required to lead work experience students or apprentices
Friendly and approachable
Team player
Excellent organisational skills
Ability to use own initiative, think outside the box to solve problems
Ability to work autonomously with minimal supervision

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