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EA to MD and Deputy MD

Optima Recruitment



£35000 - £40000/annum


Posted: 14/03/2023

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EA to MD and Deputy MD
** Hybrid, 2 days wfh, 3 days in the office ** Up to £40k ** Car parking ** 27 days holiday **
Fantastic growing business employing 50+ staff in their amazing offices based in Reigate. The key purpose of the role is to provide a comprehensive administrative support to the Managing Director (MD) and Deputy Managing Director (DMD);
Job Description:
* Ensure the smooth and effective running of the MD and DMD diaries
* Managing conflicting priorities with limited referral to management
* Proactively responding to the changing needs of the business
* Arranging, cancelling and re-arranging meetings and events
* Directly manage the expenses for the MD and DMD and co-ordinate the collation of all company expenses and submission of monthly information to finance division
* Providing Expat Management with personal support i.e. relocation process including temporary housing and health care services
* Coordination of invoice payments, management of mail and subscriptions
* Responsible for all travel arrangements and co-ordination of business trips for MD and DMD
* Assist the HR & Facilities Coordinator with organising and managing bi-annual business conferences and any other major events including logistics of internal/external meetings
* Minute taking of the weekly Senior Management Team meeting
* Arrange board meeting on a quarterly basis with the secretarial team
Person Specification:
* Previous experience within a role that required prestige planning and organisation skills
* Able to produce sound working documentation and presentations
* Experience in an organisation where multiple stakeholder management was common
* Good communication skills
* Able to make decisions under pressure and can work on their own initiative
* Confident dealing with board-management level colleagues
* Excellent team player
Additional Information:
* Based in Reigate, hybrid
* £35,000 - £40,000 (dependent upon experience)
* plus 15% quarterly performance-based bonus
* Company pension scheme
* Employee car scheme
* Car Parking
* 27 days holiday plus option to buy an extra 5 days
* Option for private healthcare
* 9am – 5pm, Monday – Friday with an hour for lunch
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer

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