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Legal Secretary

Red Recruitment




Posted: 15/03/2023

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We are looking for Legal Secretary to join our expanding Team of legal specialists
Key Responsibilities are
Experience in the following would be advantageous:
* The production of documents and correspondence using audio/copy typing
* Experience of standard template documents for the respective areas eg. TR1 and Land Registry for Commercial Property; Probate applications and LPAs in Private Client
* Costing files on a monthly basis and the preparation of draft bills to include ensuring disbursements are claimed and paid
* Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on their return
* Management of Fee Earners’ diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged eg meeting room booked, refreshments available
* Setting up new files accurately and speedily on instruction
* Maintaining Fee Earners’ client details on the firm’s database (ALB) and updating as and when required
* Dealing promptly and accurately all filing and storage/retrieval requirements in respect of client files
* Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records
* Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate
* Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data. Documentation and/or information
* Undertaking any other ad hoc duties as requested by the professional staff in the department
* Support as and when requested in firm-wide and departmental marketing events
We are looking for someone with:
* Previous experience as a legal secretary, preferably in either Private Client or Commercial Property practice areas, although other legal secretarial experience will be considered.
* Excellent interpersonal skills and clear written and oral communication;
* Proven audio typing experience
* Excellent organisational skills
* Ability to communicate both in writing and orally with a wide range of people;
* The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone;
* Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team;
* Self-motivation with the ability to be a self-starter and work independently or within a team;
* Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel;
* Personal pride in the quality of their work which should be to a high standard and delivered within the required timeframes
We are interested in you and what you can bring to enrich our expanding team

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