Planning and Development

* Map out the Events Calendar and share with internal teams to set direction and manage work expectations.

* Liaise with Senior Management Team and internal teams to find out the exact event requirements and develop the proposition.

* Establish and build strong, effective, and constructive working relationships with key stakeholders.

* Project manage each activity, ensuring everybody involved is briefed, updated and progress monitored.

* Arrange steering committee meetings where necessary.

* Be actively involved in the recruitment and engagement of Sponsors and Business Partners, developing, and nurturing a pipeline of prospective supporters.

* Produce detailed proposals for events (including timelines, venues, suppliers, legal obligations, staffing and budgets).

* Research venues, suppliers, and contractors.

* Negotiate prices and arrange contracts.

* Manage and coordinate suppliers and all event logistics.

* Liaise with sales and marketing teams to publicise and promote the event.

* Ensure everything is recorded via our CRM system.

* Plan for insurance, legal, health and safety obligations.

* Research opportunities for new commercial events.

* Manage the relationship with sponsors and business partners ensuring we deliver on expectations.

* Update Senior Management Team on a regular basis.

Delivery

* Coordinate suppliers, colleagues, and guests on the day of the event to ensure that all runs smoothly and to budget.

* Organise facilities for car parking, traffic control, security, first aid, hospitality and the media as required.

* Ensure that insurance, legal, health and safety obligations are followed.

* Oversee the dismantling of the event and clear the venue efficiently.

* Anticipate and manage risk, preparing alternative solutions where necessary.

* Act on concerns of facilitators, participants, and key stakeholders.

* Address any potential conflict with external stakeholders.

* Record all activities to monitor success and feed into evaluation reports.

Evaluation

* Produce post-event evaluation to inform future events and satisfy conditions of sponsorship or funding by highlighting impact.

* Work with our Marketing team to produce an accurate record of numbers.

* Gather testimonials from attendees and sponsors.

* Record ‘learnings’ from events, both positive and negative.

Relationships

* Establish and build a strong, effective, and constructive working relationship with a wide range of partners and stakeholders.

* At all times, demonstrate the values of the company and be an advocate for our events, sponsors, and business partners

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