Administration Support Part Time - Job Share (2 days per week)
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Salary Details: Circa £25,000 pro rata per annum plus free rail travel
We are seeking anÂ Administration Support OfficerÂ to join our teamÂ based in Ashford on a part time basis (2 days a week which will be Tuesdays and Fridays).
You will provide an effective administration service for the Passenger Service Management Team and provide assistance to the day to day administration for the General Manager.
Southeastern recognises the value of every individual employee and offers benefits that reflect this.
As well as aÂ generous salary, we offer a comprehensiveÂ benefits packageÂ which includes;
* A Contributory Final Salary Pension SchemeÂ * Free rail travelÂ on Southeastern andÂ GTR rail services (extends to family members for leisure/educational travel) * After a qualifying period, reduced rate travelÂ on other train operators, including European services * Up to 24 days annual leave entitlementÂ (plus bank holidays).Â * Access to anÂ array of discountsÂ for retail and leisure products through our benefits scheme. * Family friendly benefitsÂ including enhanced maternity/paternity leave, parental leave and carers leave.Main Responsibilities
You will have a number of key responsibilities in this role that will include but not be limited to:
* Assisting with arranging hearings and meetings and taking minutes as required. * Arranging periodic and special medicals and maintaining all records/paperwork as required. * Liaising with Procurement Clerks and Area Managers regarding ordering of all ticket stock, cleaning stores and general purchasing. * Issuing equipment, uniform and briefing notes and obtaining signatures where required. * Maintaining a filing system of documents as required, which meets all company standards and supplying information to the Area Managerâ€™s team as required. * Producing weekly timesheets for payroll for area management groups. * Dealing with correspondence as required. * Working as directed by the Area Managerâ€™s team to update appropriate notice boards as required ensuring all notices are kept up to date. * Assisting with disruption roster production. * Carrying out performance investigations and collating information as directed. * Supporting the maintenance of the Passenger Services section of the Companyâ€™s intranet to ensure all information is relevant and up to date. * Working as directed by the General Manager Team Organiser to cover other members of the team during absences. * Managing the on-call rosters for 1st and 2nd lineThe Ideal Candidate
To be considered for this role we recommend you demonstrate the below in your application;
* Previous administration experience. * Proficient in: Outlook, Excel and Word applications * Excellent communication skills * Ability to work under pressure and meet deadlines for a large team * Excellent organisation skills * Able to demonstrate a high standard of confidentiality * Must be able to work on own initiative providing accuracy at all times.About The Company
Southeastern runs train services into London from Kent and East Sussex, operating almost 1,700 trains a day, carrying more than 400,000 passengers, serving 176 stations and covering 540 miles of track.
Just over 4,600 employees - mostly from the communities that we serve - work together to provide this vital service and we are looking to expand our successful team. We have a strong set of values that shape the way we run our business and guide our staff in delivering what our customers need. These are:
* We aim to be the best * We make the difference together * We care passionately about our people and our passengers
We are committed to being an inclusive employer, creating a workplace where everyone can come to work, feel safe and comfortable and able to do everything to the best of their ability.Â ReadÂ about some of the great Diversity and Inclusion initiativesÂ our Head of Colleague Experience has been leading on here.Â
We recognise the positive value of diversity and it matters to us that our teams reflect the communities we serve. We welcome and encourage applications from people of all backgrounds.
We proud to be a WORK180 Endorsed Employer for Women. If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives here.
We have also won the Top Employer award at the Women in Rail Awards 2022!
If you have been unsuccessful in the recruitment process for the same/similar position you will not be eligible to apply for a period of 6 months from that date.
All offers of employment are subject to us obtaining satisfactory references (covering all education, training, employment and unemployment in the preceding 5 years and any previous railway employment). We will also complete right to work in the UK and criminal record checks. This is to ensure we are employing the best person for the role and to protect our customers, colleagues and our reputation.Â We are unable to offer sponsorship to work in the UK.Â
This post will close before the intended closing date should sufficient number of suitable applications be received. Therefore, if you are interested in applying for this role, we suggest that you do so at the earliest opportunity to avoid disappointment.
SOUTHEASTERN is owned by SE Trains Ltd, a subsidiary of the Department for Transportâ€™s public sector owning group, â€˜DOHL.â€™ DOHL has responsibility for three rail companies, LNER, Northern Trains Limited and SE Trains
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