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Document Controller

Skilled Careers





Posted: 17/11/2023

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Skilled Careers are currently headhunting a highly skilled Document Controller to come and join an award winning Building Services Consultancy who  deliver a range of forward thinking solutions. This business specialise within M&E Design and support all sectors within the built environment.

As a Document Controller you with work closely with the Build and Compliance team to provide a consistent and timely service to the development teams by ensuring that project information/drawings/documentation is managed, communicated, filed and retrievable in accordance with the businesses Electronic Document Management System (EDMS) The role is expected to evolve and develop to reflect the operational need and requirements of the London Developments team.


To attend internal project start UP Meetings to ensure a smooth transition from project inception to construction phase.

To be responsible for the management of documents for multiple projects, ensuring Teams Channels and Project Folders are created for projects, and documents are uploaded in an accurate and timely manner.

Work with procedures, guidance and forms contained within the corporate Business Management System (BMS).

Maintain knowledge and understanding of the DC process at operational level.

Maintain knowledge and experience of 4Projects, Conject and Aconex

Ensure documentation follows approvals process.

Carry out quality assurance checks on all information uploaded.

Ensure all documents are up to date and completed correctly prior to internal or external audits.

Ensure external documentation is identified and distributed as agreed.

Ensure all drawings / documentation are controlled and maintained in a methodical manner.

Manage user accounts, permissions and provide systems training.

Support internal and external users regarding system issues.

Print / organise print service for drawings when required.

Liaise with production team regarding handover information / documentation.

Complete monthly reports as required.

The Ideal Candidate:

IT literate – Office 365

Experience of using Viewpoint 4Projects

Knowledge and understanding of the Document Control process at operational level is vital.

Minimum of two years' experience of carrying out a similar role.

Excellent communication and interpersonal skills with the ability to effectively liaise and co-ordinate activities between departments.


33 Days Holiday including Bank Holidays

Company Health Plan

Contributory Pension

Easy Accessible Office, well served by Public Transport and Parking Outside the Door

Cycle to work scheme

Team Socials and Events

Salary - £35,000- Hybrid Working Model - 

Hours: 40 Hour Working Week (1 hour lunch)

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