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Finance Manager

1to1 Group Limited

Henley-on-Thames

Permanent

£36000 - £40000/annum

RG91BU

Posted: 29/03/2024

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Finance Manager

We are excited to be recruiting this new position at The Relais Henley in Henley-on-Thames

You will have worked in a similar self-accounting role in a hotel environment. As a key member of the Hotel’s Executive team, you will be responsible for the day-to-day finance operations and be primarily responsible for managing the Hotel finances in accordance with Budgets, recording, collecting, analysing and verifying numerical data and maintaining the accounting records for the hotel.

You will have responsibility for ensuring all revenue is accurately captured, recorded and collected in a timely manner in accordance with accounting policies and procedures. You will be the primary support for and the Hotel Manager in directing the financial activities of the hotel.

This is a hands-on, standalone role and you must be confident and capable of managing the finance operation including Balance Sheet, budget preparation and supporting the annual audit process.

Primary duties include:

Guiding, supporting and developing the Accounts Assistant with:

Income Audit

· Review the postings, payments, revenue and guest balance reports on a daily basis.

· Assist FOH and F&B with cash handling and credit card balancing as required.

· Reconcile credit cards PMS summary.

· Prepare daily revenue report.

Accounts Payable

· Managing the AP Process, to include:

· Ensuring a robust ordering process is in place and process / authorise purchase orders as needed.

· Matching, checking and coding invoices. Posting to finance system in a timely manner

· Managing new and existing supplier accounts and Reconciliation of supplier statements.

· Preparing Supplier accounts for payment

· Being first point of contact for all supplier enquiries.

· Supervision of any support staff

Managing and controlling:

- Credit Control

· Manage the use of credit accounts in accordance with policy

· Ensure invoices are sent out in a timely manner.

· Post aged debtor payments and deposits in property management system and reconciling.

· Analyse, control and journal NRA accounts, voucher accounts & restaurant deposits.

· Debt collection for payments due over 30 days.

- Month end / General Ledger

· Reconcile bank statements.

· Prepare stock journals and support stock takes as required

· Prepare petty cash journal.

· Prepare company credit card reconciliation & journal.

· Prepare Prepayments & Accruals

· Review all AP postings in General Ledger

· Prepare intercompany journals

· Manage the Fixed Asset Register

· Post all journals in accounting software (Xero).

· Prepare monthly management reports

· Review Accounts and prepare Forecasts

· Review monthly results with Hotel Manager and HODs

· Manage and prepare rolling cashflow forecasts

- Other

· Ensure correct taxation are applied on all billing software such as Property Management Systems (PMS), Point of Sale (POS) and SPA software.

· Maintain contracts register for vendors.

· Assist with financial audits – primary contact point for Auditors

· Assist with Budget preparation

· Assist Director of Finance with completing the year-end audit process.

Benefits:

* £38,000pa and 40 hpw plus bonus potential

* 28 days annual leave inclusive of bank holiday (pro rata)

* Cycle to work scheme

* Team and company social events

* Meals on duty

* Excellent discounts across the Hotel portfolio

* Workplace pension

Sound like the ideal role for you? Apply today!

All applicants must be able to demonstrate that they have the Right to Work in the UK to be considered for this role

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