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Vehicle Sales Administrator

Jago Consultants Ltd

Guildford

Permanent

£28000 - £30000/annum

GU13ES

Posted: 06/06/2024

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Vehicle Sales Administrator

To ensure the efficient administration of all New and Used Vehicles for the Dealership Car Sales Department within defined operating policies.

Key Responsibilities:

* Complete and process all Vehicle Orders

* Ensure the accuracy of orders against current specification codes for standard and factory fitted equipment

* Ensure that all documents are received and signed off by the Sales Manager in iDealFile before proceeding to invoice

* Check funds or finance in place before registering/taxing a vehicle

* Collate and record all New Vehicle delivery information

* Create files for all new vehicles into stock and stock record book showing all vehicle details (colour, chassis, specification, etc.)

* Arrange registration and Vehicle Excise Licences for all sold vehicles (AFRL)

* Push lines to the workshop

* Checking that the invoice matches the order and that all bonuses are correct and have been claimed accordingly

* Setting up of policies as required

* Complete handover pack for sales executives

* Prepare and complete all sales invoices in a timely manner

* Check for accuracy on prices, tax and non-revenue items, “on the road” packs, deposits and part exchanges, and all related items

* Ensure routing to appropriate departments

* Create and maintain all Used Car Stock Books

* On purchase of Used Vehicle / Part Exchange Vehicle, create internal orders / workshop instructions in line with Sales Manager

* Carry out Experian / HPI / VMC Vehicle Checks for all Used Cars

* Ensure timely updates of Used Car information, ensuring our website contains up to-date information

* Maintain vehicle funding requirements

* Maintain high standards of information

* Other duties may be required from time to time.

The Successful Candidate:

* Previous experience in a similar role desirable

* Must have previous experience of utilising KeyLoop

* Excellent Communicator

* Friendly and Polite

* Proactive and Helpful

* A Team Player

Salary: £28,000 - £30,000 depending on experience

Working hours: Full time, Monday to Friday 40 hours 8.30am – 17.30pm

Contact:

Gary at Jago Consultants

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