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Office Administrator

Ignite Recruitment Services

Wembley

Permanent

£22000 - £26000/annum

HA97BS

Posted: 06/06/2024

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At Ignite Recruitment Services we strongly believe in “being of service” to our clients. We make it a point to ensure that the experience candidates and clients have with us is only a positive one.

Our client is now looking for an Office Administrator with construction background.

Position Title: Office Administrator

Department: Administration

Reports To: Office Manager/Operations Manager

Location: Wembley

Job Summary: The Office Administrator will play a key role in ensuring the smooth operation of the office at a construction company. This individual will handle a wide range of administrative and clerical tasks, support the project management team, and serve as a point of contact for both internal and external stakeholders. The ideal candidate is organized, efficient, and capable of managing multiple priorities simultaneously.

Key Responsibilities:

1.

Administrative Support:

* Manage daily office operations and maintenance of the office.

* Coordinate and schedule meetings, appointments, and travel arrangements for staff.

* Handle incoming calls, emails, and other communications.

* Prepare and distribute correspondence, memos, and forms.

* Maintain an organized filing system for company documents.

2.

Project Support:

* Assist project managers with the preparation and distribution of project documents.

* Track and manage project schedules and deadlines.

* Coordinate with subcontractors, suppliers, and vendors.

* Maintain project-related documentation and ensure all records are up-to-date.

3.

Compliance and Safety:

4.

Ensure compliance with company policies and procedures.

* Assist with maintaining health and safety standards in the office.

* Coordinate with the safety manager to ensure all employees adhere to safety protocols.

Qualifications:

* Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration or related field preferred.

* Experience: Minimum of 3 years of administrative experience, preferably in the construction industry.

* Skills:

* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

* Strong organizational and multitasking skills.

* Excellent verbal and written communication skills.

* Ability to work independently and as part of a team.

* Attributes:

* Detail-oriented and able to prioritize tasks efficiently.

* Adaptable and able to handle a fast-paced work environment.

* Reliable and professional with a strong work ethic.

Working Conditions:

* Office environment.

* Full-time position with standard office hours; may require occasional overtime.

Compensation:

* Salary commensurate with experience

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