Document Controller - Barnet 

ASITE experience ideal but not essential 

Permanent Position

£35,000-£42,000 + Benefits Package

Skilled Careers are currently headhunting for a strong Document Controller to come and join an independent property development company, with a large presence in the UK.

The Successful candidate must have a minimum of 3+ years experience as a Document Controller, and have a Construction industry background, be able to work across multiple projects at site level and Support the Lead Document Controller in overseeing other Projects and staff as and when needed.

The successful candidate must have experience in overseeing and managing all document management activities on our existing Projects. This role is critical in ensuring that project documentation is accurately maintained, securely stored, and efficiently distributed using a range of EDMS Systems.

The Successful candidate will be responsible for ensuring compliance with company document control procedures, industry standards across their projects and within the business unit, and supporting the project team in achieving project objectives.

DOCUMENT CONTROL DUTIES – To include but not limited to

Ensure high standard of Quality Assurance for All project Documentation – all information is compliant with project naming conventions, and document control protocols, ISO requirements .

Ensure the accuracy, integrity, and security of all project documentation.

Registering received Information within EDMS where required.

Revision and Status control of all project documentation

Maintain and ensure integrity, accuracy, quality, security of Electronic Documents

Maintain and ensure integrity, accuracy & Quality of Document Registers

Maintain and ensure integrity and accuracy of Electronic and Master Hardcopy (Where required) of documents.

Effectively manage the flow of Project Information and Maintain Document Distribution lists.

Monitor & Manage Workflows process for Consultants / Design Team Documentation

Ensure full auditability & Traceability of Design Coordination process for Consultants / Design Team in order to fulfil all Golden thread obligations

Monitor & Manage Workflows process for Review & Status of Sub Contractor / Supplier Documentation

Ensure full auditability & Traceability of approval process for Sub Contractor / Supplier Documentation in order to fulfil all Golden thread obligations

Monitor & Manage Workflows process for Client / Employers Agent

Manage and Maintain Project Directory within EDMS

Generate Reports within EDMS for project as required.

Accurate Retrieval of information

Coordination of Information for Operation and Maintenance Manuals and Project Handover, Both Electronic and Paper files where required.

Assist with other projects and duties as required.

Promote Process, Systems and Service.

Provide Training & Guidance for Project Teams (New Starters, Internal & External) at all levels for EDMS.

Ensure Aconex Project Administration is Carried out, Correct Security settings assigned and Maintained for All Users / Organisations

Collaborate with Quality team and Assist in Defects and Inspections on Field

Provide assistance & Support to Lead Document Controller

Regular Weekly reporting on Status of Documents in Document Register, Chase originators where required.

Carry out Regular Project Audits to ensure we maintain Quality and Project Health.

If you feel as though this position may be something of interest, please apply with your CV to be considered

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